Privacy and Cookies Policy

Good morning!

If you’ve come here, it’s a sure sign that you value your privacy.

We understand this perfectly, which is why we are giving you a document in which you will find in one place the rules for the processing of personal data and the use of cookies and other similar technologies in connection with the functioning of the IM Energy website – your partner in offshore projects and social media profiles related to it.

We process your personal data primarily for purposes related to your use of our website, such as maintaining a user account, handling orders, handling complaints and withdrawals, fulfilling legal and tax obligations, sending newsletters, claims matters, analysis, statistics, marketing, etc.

We process your personal data for the period necessary to achieve a particular purpose.

You have the right to access your personal data, rectify it, delete it or limit its processing, object to processing, as well as the right to data portability. In addition, you can file a complaint with the President of the Office for Personal Data Protection.

Detailed information on the principles of processing your personal data can be found in the following section of the Privacy Policy.

If you have any doubts about the Privacy Policy, you can contact us at any time by sending a message to office@imenergy.pl.

Table of contents

#1: Who is the Controller of Personal Information?
#2: Who can you contact about the processing of personal data?
#4: What information do we have about you?
#5: What is “Anonymous Information”?
#6: Where do we get the information about you?
#7: Is the data safe?
#8: How long will we keep personal information?
#9: Who Are the Recipients of Personal Information?
#10: Do we transfer data to third countries or international organizations?
#11: Do We Use Profiling?
#12: What rights do you have?
#13: Do we use cookies or other similar technologies, and what does it consist of?
#14: On what basis do we use cookies or other similar technologies?
#15: Can You Disable Cookies or Other Similar Technologies?
#16: For what purposes do we use cookies or other similar technologies?
#17: What external tools do we use?
#18: Do we track your behaviors undertaken within the site?
#19: Do We Target You with Targeted Ads?
#20: How can you manage your privacy?
#21: Is there anything else you should know about?
#22: Can this Privacy Policy be subject to change?

Appendix – List of external tools

#1: Who is the Controller of Personal Information?

The administrator of your personal data is Inter Marine Energy Sp. z o.o., with its registered office in Gdynia at Wiczlińska 4, 81-578.Where we use phrases such as “we”, “our”, etc. in the Privacy Policy, we have an indicated entity in mind.

With regard to social media profiles related to our website, in accordance with the case law of the Court of Justice of the European Union, we are a joint controller of personal data together with the provider of the social network in which the profile operates.

Details on the processing of personal data by the individual providers of the social networks we use can be found here:

#2: Who can you contact about the processing of personal data?

In matters related to the protection of personal data and broadly understood privacy, you can contact us at the e-mail address office@imenergy.pl. In the field of social media, you can additionally contact directly with the administrators of the social networks in which we maintain our profiles.

#3: For what purposes do we process personal data?

There is more than one of these goals. Below is a list of them, along with a more detailed discussion. Individual purposes have also been assigned the appropriate legal bases for processing:

Purpose of processing	Overview of the purpose of processing	Legal basis
Contact Supplier	When filling out the contact form, you must provide the data necessary for its execution specified in the order form. Providing data is a condition for sending a message. In addition, the system used to handle the order process saves your IP number that you used when sending the message. Each contact is stored in the database, which means that your personal data assigned to the contact is also accompanied by information about the message, such as the date and time of the contact and the subject of the inquiry. The data is processed in order to enable contact.	art. 6 ust. 1 lit. b RODO, art. 6 ust. 1 lit. f RODO
Contact and handling of correspondence	By contacting us via available means of communication, e.g. e-mail, social messengers, you naturally provide your personal data contained in the content of the correspondence. Providing data is a condition for establishing contact. In addition, the communication system records your IP number that you used to send the message. The data is processed for the purpose of communication, which is our legitimate interest. After the end of the communication, the data is transferred to the archive for the purposes of possible establishment, pursuit or defence of claims related to the communication.	art. 6 ust. 1 lit. f RODO
Fulfilment of tax and accounting obligations	In connection with the performance of the contract, we also perform various tax and accounting obligations, in particular in the form of issuing an invoice, including an invoice in our accounting documentation, storing documentation, etc. In order to issue an invoice, we process, among others, such data as name and surname, company, business address, tax identification number. Providing data required by tax law is necessary to perform the indicated obligations.	Article 6(1)(c) of the GDPR in conjunction with the relevant provisions of tax law
Creating an archive	For the needs of our business, we can create archives: both in traditional and digital form. The personal data that we have processed in connection with you are stored in the archives, and their scope may vary depending on what data has been sent to us and what scope of data is justified from the archival point of view. In this case, we rely on our legitimate interest in organizing and organizing personal data carriers.	art. 6 ust. 1 lit. f RODO
Defending, establishing or pursuing claims	Your use of our website, as well as entering into a contract with us, may give rise to certain claims on our or your part in the future. Accordingly, we are entitled to process personal data for the purpose of defending, establishing or pursuing claims. As part of this purpose, we may process any personal data that is related to a given claim, so its scope may vary depending on what the claim is about. In this case, we rely on our legitimate interest in protecting our interests.	art. 6 ust. 1 lit. f RODO
Create ad audiences	Your e-mail address stored in our database may be sent to a specific advertising system (e.g. Facebook Ads, LinkedIN Ads) in order to create a group of recipients of advertisements using this e-mail address. When you use this feature, the email address is hashed before it is sent to the system in question to create an audience. The email address will be used in the matching process conducted by the advertising system. The advertising system does not share the email address with third parties or other advertisers and deletes the email address immediately after the matching process is complete. The advertising system implements processes and procedures to ensure the confidentiality and security of the e-mail address sent to it and the set of user identifiers that make up the audience created using the e-mail address, among other things, by using technical and physical security. Creating an audience for ads using your email address is our legitimate interest, which in this case is to achieve our marketing purposes.	art. 6 ust. 1 lit. f RODO
Social Media Support	If you follow our social media profiles or interact with the content we post on social media, we naturally see your data that is publicly available on your social media profile. We process this data only within the respective social network and only for the purpose of operating the respective social network, which is our legitimate interest. If you contact us via private message, you naturally provide us with your personal data contained in the content of the correspondence, in particular your image and name. In this case, your data is processed in order to contact you, and the basis for the processing is our legitimate interest. It may happen that we will be the party initiating contact with you via social media, in order to offer cooperation, then your data will be processed in order to search for potential contractors, offer and establish cooperation, which is our legitimate interest. Messages sent to us via social media are automatically archived by the tools available within the individual social networks and are available to us until you delete them. You can see all the messages you have exchanged with us in the private messages tab. Your use of social networks is subject to the terms and conditions and privacy policies of the administrators of these services, and these administrators provide services to you, fully independently and independently of us, by electronic means.	art. 6 ust. 1 lit. f RODO
Analysis and statistics	We conduct analytical and statistical activities using tools provided by external suppliers. As part of the analytical tools, we only have access to Anonymous Information. We base the processing of this information on the legitimate interest, which consists in creating, reviewing and analysing statistics related to user activity on the website in order to draw conclusions that allow us to optimise our activities at a later date. From the level of tools, we only have access to a set of statistics and information not assigned to specific people. For details on third-party tools, please refer to the tools we use.	art. 6 ust. 1 lit. f RODO
Own marketing	We conduct marketing activities using tools provided by external suppliers. As part of our marketing tools, we only have access to Anonymous Information. We base the processing of this information on the legitimate interest of conducting marketing activities, including targeting ads within external systems for the purposes of marketing our own products and services. From the level of tools, we only have access to a set of statistics and information not assigned to specific people. For details on third-party tools, please refer to the tools we use.	art. 6 ust. 1 lit. f RODO
Provide additional functionality using only Anonymous Information	We may embed video or audio players, social widgets, a comment module or other tools provided by third parties on our sites. All of these tools process Anonymous Information. We base the processing of Anonymous Information on a legitimate interest, which in this case consists in providing you with the possibility of using additional functions on the website. I do not have access to other information from the level of the tools, moreover, we do not need this information for anything – Anonymous Information is processed only so that additional functions can work. For details on third-party tools, please refer to the tools we use.	art. 6 ust. 1 lit. f RODO
Fulfilling obligations related to the protection of personal data	As a personal data controller, we are obliged to fulfil our obligations related to the protection of personal data. Therefore, we may process your personal data insofar as it is necessary to fulfil these obligations (e.g. in the case of processing your request regarding your personal data). The scope of the data depends on what data we need to fulfil the obligation and prove compliance with the GDPR. In addition, in this case, we also rely on our legitimate interest in securing the data necessary to prove accountability.	art. 6 ust. 1 lit. c RODO, art. 6 ust. 1 lit. f RODO
Comment/feedback support	When adding a comment/review, you must provide the data necessary to publish the comment/feedback received specified in the form intended for leaving a comment/opinion. Providing data is a condition for publishing a comment/opinion. In addition, the comment/feedback system records your IP number that you used when submitting a comment/feedback. The comment/feedback system may be operated by an external provider. In such a situation, the use of the system is subject to the terms and conditions and privacy policy of the external provider. For details on third-party tools, please refer to the tools we use. The data is processed for the purpose of publishing a comment/opinion, which is our legitimate interest. The comment or feedback you have added, along with your data made public as part of the settings, will be visible on the page. You can edit or delete a comment or review at any time. The deleted comment/opinion together with your data is archived for the purpose of possibly establishing, pursuing or defending claims related to the comment/opinion.	art. 6 ust. 1 lit. f RODO

#4: What information do we have about you?

For each of the purposes described above, we may process a different scope of data – as is necessary to achieve a specific purpose. Among the data there is information such as:

name and surname,
Email address
Phone number
IP address,
Image
address for service,
invoice data,
bank account number,
details of the order placed,
data collected in the mailing system,
information visible in social media profiles,
information contained in correspondence,
information contained in the comment/opinion,
Anonymous information.

#5: What is “Anonymous Information”?

We use tools that collect a range of information about you related to your use of our website. In particular, this information includes:

information about the operating system and web browser,
viewed subpages,
time spent on the website,
transitions between individual subpages,
clicks on individual links,
mouse movements,
page scrolling,
the source from which you go to the page,
the age range you are in,
Your gender,
Your approximate location limited to the locality.
Your interests or other preferences based on your online activity.

This information is referred to in this Privacy Policy as “Anonymous Information”.

Anonymous Information in itself is not, in our opinion, personal information because it does not allow us to identify you and we do not compare it with the typical personal information we collect about you. Nevertheless, given the strict case law of the Court of Justice of the European Union and divided opinions among lawyers, as a precaution, in case Anonymous Information is assigned the nature of personal data, we have also included detailed explanations in the Privacy Policy regarding the processing of this information.

We are unable to provide you with access to Anonymous Information about you because we are unable to assign any of the Anonymous Information to any specific user. From the level of tools that collect Anonymous Information, we only have access to a set of statistics and information not assigned to specific persons.

The processing of Anonymous Information allows us to provide you with the opportunity to use the functionalities available on the website. In addition, Anonymous Information is used for analytical, statistical and marketing purposes, such as setting and targeting ads.

Anonymous Information is also processed by tool providers on the terms and conditions resulting from their terms and conditions and privacy policies. They may be used by these providers to provide, manage, develop and improve services, develop new services, measure the effectiveness of ads, protect against fraud and abuse, and personalize the content and ads displayed on individual services, websites and apps. For details, please refer to the tools we use.

#6: Where do we get the information about you?

In most cases, you pass it on to us yourself. For example, this is the case when you register a user account, place an order, subscribe to a newsletter, submit a complaint or withdraw from a contract, contact us, and use the functionalities available on our website or on external services (e.g. social media).

In addition, some information about you may be automatically collected by the tools we use. Detailed information about external tools can be found in the appendix to the Privacy Policy.

#7: Is the data safe?

We care about the security of your personal data. We have analysed the risks associated with individual processes of processing your data, and then implemented appropriate security and personal data protection measures. We monitor the condition of the technical infrastructure on an ongoing basis, train staff, look at the procedures used, and introduce the necessary improvements.

#8: How long will we keep personal information?

We process your personal data for as long as it is reasonable for the purpose of processing your personal data, and therefore the processing periods vary depending on the purpose. Please note that the termination of the processing of your data for one purpose does not necessarily lead to the complete deletion or destruction of your personal data, as the same set of data may be processed for a different purpose, for the period indicated for that purpose. Complete deletion or destruction of data occurs when we have completed all purposes and in other cases indicated in the GDPR.

The retention periods are indicated in the table below.

Purpose of data processing	Data retention period
Contact Supplier	Until the information no longer relevies or objects to the processing
Tax and accounting obligations	For the time required by law
Archive	Until the information is no longer useful
Determination, defense, pursuit of claims	Until the statute of limitations for claims
Ad audiences	Until the information no longer relevies or objects to the processing
Social Media	By the time that information is available within the social network
Analysis and statistics	Until the information no longer relevies or objects to the processing
Own marketing	Until the information no longer relevies or objects to the processing
Contact and correspondence	Until the duration of the contact between us
Additional tools	Until the information no longer relevies or objects to the processing
Data protection obligations	Until the expiry of the limitation period for our liability as the controller of personal data
Comments / Opinions	Until the comment/feedback is deleted.

#9: Who Are the Recipients of Personal Information?

We will venture to say that modern business is not able to do without services provided by third parties. We also use such services. Some of these services involve the processing of your personal data. The external service providers that are involved in the processing of your personal data are indicated in the table below.

Processor	Purpose of cooperation with the processor
Hosting provider	Data storage on the server
Invoicing system provider	Invoicing
Mailing System Provider	Contact form support
Landing pages system provider	Landing Side Support
Cloud Service Provider	Google services
Accounting office	Accounting
CRM System Provider	Project management, work streamlining
Technical service	Technical work on areas with personal data

If necessary, your data may be made available to a legal advisor or an attorney bound by professional secrecy. The need may arise from the need to seek legal assistance requiring access to your personal data.

Your personal data may also be transferred to tax offices to the extent necessary to fulfil tax, settlement and accounting obligations. This includes in particular any declarations, reports, reports and other accounting documents containing your personal data.

In addition, if necessary, your personal data may be made available to entities, bodies or institutions authorized to access data on the basis of legal provisions, such as police services, security services, courts, prosecutors.

With regard to Anonymous Information, it is accessed by the providers of the tools that collect the Anonymous Information. The providers of these tools are independent controllers of the data collected in them and may share this data on the terms and conditions specified by them in their own terms and conditions, and we have no influence on this. A list of external tools can be found in the appendix to the Privacy Policy.

#10: Do we transfer data to third countries or international organizations?

No, the data is not transferred to third countries or international organizations”

#11: Do We Use Profiling?

We do not make decisions against you based solely on automated processing, including profiling, which would produce legal effects against you or similarly significantly affect you. Yes, we use tools where we can take certain actions depending on the information collected through tracking mechanisms, but we believe that these actions do not have a significant impact on you because they do not differentiate your situation as a customer, do not affect the terms of the contract you can enter, etc.

For example, we can use certain tools to target you with personalized ads based on your previous actions on the site, or to suggest products that may be of interest to you. We are talking about the so-called behavioral advertising. We encourage you to deepen your knowledge of behavioral advertising, particularly on privacy issues. Detailed information, along with the ability to manage your behavioral advertising settings, can be found here.

#12: What rights do you have?

The GDPR grants you the following potential rights related to the processing of your personal data:

the right to access your data and receive a copy thereof;
the right to rectify (correct) your data;
the right to erasure (if you believe that there are no grounds for us to process your data, you can request that we erase it);
the right to restriction of data processing (you can request that we limit the processing of data only to their storage or the performance of activities agreed with you, if in your opinion we have incorrect data or we process them unjustifiably);
the right to object to data processing (you have the right to object to the processing of data on the basis of a legitimate interest; you should indicate the specific situation that you believe justifies the cessation of processing covered by the objection; we will stop processing your data for these purposes, unless we demonstrate that the grounds for data processing override your rights or that your data are necessary to determine, assertion or defence of claims);
the right to data portability (you have the right to receive in a structured, commonly used and machine-readable format the personal data you have provided on the basis of a contract or your consent; you can have this data transmitted directly to another entity);
the right to withdraw consent to the processing of personal data, if you have previously given such consent;
the right to lodge a complaint with a supervisory authority (if you find that we process data unlawfully, you can file a complaint in this matter with the President of the Office for Personal Data Protection or another competent supervisory authority).

The rules related to the exercise of the above-mentioned rights are described in detail in Articles 16–21 of the GDPR. We encourage you to familiarize yourself with these regulations. For our part, we consider it necessary to clarify to you that the rights indicated above are not absolute and will not be granted to you in relation to all the processing of your personal data.

We emphasize that one of the rights indicated above is always vested in you: if you believe that we have violated the provisions on personal data protection when processing your personal data, you have the option of filing a complaint with the supervisory authority (the President of the Office for Personal Data Protection).

#13: Do we use cookies or other similar technologies, and what does it consist of?

Our website, like almost all other websites, uses cookies and other similar technologies such as tracking codes or pixels, conversion APIs, etc.

With the use of cookies or other similar technologies, certain information is collected and then used for various purposes, from ensuring the proper functioning of individual functions of the website, through the analysis of user behavior on the website, ending with targeting targeted advertising.

If you want to learn more about cookies and other similar technologies, you can read e.g. these materials:

#14: On what basis do we use cookies or other similar technologies?

We use cookies or other similar technologies on the basis of your consent, except where cookies or other similar technologies are necessary to properly provide services to you.

Cookies or other similar technologies that are not necessary for the proper provision of services remain blocked until you give your consent to their use. On your first visit to our website, you will be presented with a message asking for your consent along with the ability to manage cookies or other similar technologies, i.e. decide which cookies or other similar technologies you agree to and which you want to block.

#15: Can You Disable Cookies or Other Similar Technologies?

Yes, you can manage the settings of cookies or other similar technologies within your web browser. You can block all or selected cookies or other similar technologies. You can also delete previously stored cookies and other data of websites and plug-ins at any time.

Web browsers also offer the ability to use incognito mode. You can use it if you don’t want information about the pages you visit and the files you download to be saved in your browsing and download history. Cookies created in incognito mode are deleted when all windows of this mode are closed.

There are also browser plug-ins available to control cookies or similar technologies, such as Ghostery. The option to control cookies or similar technologies may also be provided by additional software, in particular antivirus packages, etc.

In addition, there are tools available on the Internet that allow you to control certain types of cookies or other technologies, in particular to collectively manage your behavioral advertising settings.

We also give you the ability to control cookies or other similar technologies directly from our site. We have implemented a special privacy mechanism that allows you to block these cookies or other technologies that you do not want. Please note that disabling or limiting the use of cookies or other technologies may prevent you from using some of the features available on our websites and may cause difficulties in using the website, as well as many other websites that use cookies or other similar technologies. For example, if you block cookies or technologies related to social plugins, buttons, widgets, social functions implemented on our websites may not be available to you.

#16: For what purposes do we use cookies or other similar technologies?

Cookies or other similar technologies are used to ensure the proper functioning of individual mechanisms of our websites, such as the correct submission of forms visible on websites, social plugins, etc.

In addition, cookies or other similar technologies are used to carry out statistical, analytical and marketing activities.

Cookies also store information about the cookie settings you have defined and made at the level of the privacy mechanism operating within our website.

Some cookies or other similar technologies are related to third-party tools that we use, and the providers of these tools may access information collected through these cookies or other similar technologies. Details on external tools can be found in the appendix to the Privacy Policy.

#17: What external tools do we use?

A list of tools that require the use of cookies or other similar technologies, as well as a detailed description of these tools, can be found in the appendix to the Privacy Policy.

#18: Do we track your behaviors undertaken within the site?

Yes, we use third-party tools that collect information about your activities on our sites. These tools are described in detail in the appendix to the Privacy Policy.

#19: Do We Target You with Targeted Ads?

Yes, we use external tools that allow us to target specific target groups defined on the basis of various criteria such as age, gender, interests, occupation, work, activities previously taken within our websites. These tools are described in detail in the appendix to this Privacy Policy.

#20: How can you manage your privacy?

The answer to this question can be found in many places in this Privacy Policy when describing individual tools, behavioral advertising, etc. Nevertheless, for your convenience, we have collected this information once again in one place. Below you will find a list of options for managing your privacy.

privacy settings within the web browser;
browser plug-ins supporting privacy management, e.g. Ghostery;
additional privacy management software;
Incognito mode in a web browser;
Behavioral advertising settings, such as youronlinechoices.com
the privacy mechanism available from our website;
Privacy settings within individual social networks.

#21: Is there anything else you should know about?

As you can see, the subject of personal data processing, the use of cookies and the management of privacy in general is quite complicated. We have made every effort to provide you with the most far-reaching knowledge on the issues that are important to you. If anything is unclear to you, you want to know more or just talk about your privacy, write to us at office@imenergy.pl.

#22: Can this Privacy Policy be subject to change?

Yes, we may modify this Privacy Policy, in particular due to technological changes and changes in legal regulations.

Appendix – List of external tools

Tool name

Description of operation and cookies

Google Tag Manager

We use the Google Tag Manager tool provided by the American company Google LLC, which is used to manage tags and loading scripts within the website.

Google Tag Manager as a tool itself does not collect any information other than what is necessary for its proper operation, but is responsible for loading other scripts described below.

Google Analytics

We use the Google Analytics tool provided by the American company Google LLC. In order to use Google Analytics, a special Google Analytics tracking code has been implemented in the website code. The tracking code uses cookies for Google Analytics. You can block the Google Analytics tracking code at any time by installing the browser add-on provided by Google.

Google Analytics automatically collects information about your activity on our website. As part of Google Analytics, we only have access to Anonymous Information.

Thanks to the information collected in this way, we can conduct analyses of user behavior on our website and keep statistics related to it, and then draw conclusions from these statistics in order to design solutions that improve the effectiveness of the website.

If you are interested in the details related to Google’s use of data from websites and applications that use Google services, I encourage you to read this information.

Google Ads

We use the remarketing functions available within the Google advertising system provided by the American company Google LLC. When you visit our website, a Google remarketing cookie is automatically placed on your device, which collects information about your activity on our website.

With the information collected in this way, we are able to show you ads within the Google network depending on your behavior on our website.

For example, if you view a product, a remarketing cookie will be notified to you, allowing us to target you with an advertisement about that product or any other ad we deem appropriate.

This ad will be shown to you within the Google network when you use the Internet, browse other websites, etc. Please note that when you use Google Ads, we only use Anonymous Information.

Using Google Ads, we are only able to define the groups of recipients we would like our ads to reach. On this basis, Google decides when and how to show you our advertising.

If you don’t want to receive personalized ads, you can manage your ad settings directly from Google: https://adssettings.google.com/. If you’re interested in learning more about Google’s use of data from sites and apps that use Google services, we encourage you to read this information.

LinkedIN Insight Tag

We use the advertising features available on the LinkedIN service provided by LinkedIN Ireland Unlimited Company. In order to target you with ads personalized to your behavior on our website, we have implemented the LinkedIN Insight Tag within the LinkedIN website, which automatically sends information about your activity on our website to the LinkedIN advertising system.

As part of the LinkedIN advertising system, we only have access to Anonymous Information.

Thanks to the information collected in this way, we are able to display ads to you within the LinkedIN advertising system depending on your behavior on our website and to measure the effectiveness of the advertising campaigns carried out in order to draw conclusions that allow us to optimize these campaigns in terms of effectiveness.

The information collected by LinkedIN is also used by LinkedIN to provide advertising and reporting, improve security on LinkedIN, research and product development. This information is also used to generate aggregated and anonymous measurements about the use of the LinkedIN advertising service, for example, to calculate the total number of conversions made through the LinkedIN service. Details in this regard are described in the LinkedIN privacy policy.

You can manage your privacy settings on LinkedIN here.